The 2025 Cubby Bazaar is now accepting vendor applications!
Reserve your spot today!

To Apply:

1. Read the the following guidelines for 1)Use of Battle Ground Public School Facilities, 2) Clark County Food Safety for Temporary Events, and the Glenwood Cubbies PTO Guidelines below as our event and its vendors must comply with all.

2. Complete the application form below and indicate payment type

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When: SUNDAY, December 7, 2025 10am-4pm / Set-up: 8am-10am

Location: Laurin Middle School

13601 NE 97th Ave, Vancouver, WA 98662 (HOSTED BY: GLENWOOD CUBBIES PTO)

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Fees: $50 per 8ft x 6ft Space (1 table); $60 per 8ft x 6 ft space with power (1 table)

(limited spaces with power available) *if you reserve 2 spaces, you are only charged one $10 elec fee.

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Payments:

• Payments may be made online via the invoice we email you from GLENWOODCUBBIESPTO@GMAIL.COM. You will not receive any other request for payment or emails from us from any other email address besides GLENWOODCUBBIESPTO@GMAIL.COM 

• Paying online is FREE.

• Application and payment are due within 24 hours of receipt of the invoice (will be sent to the email address provided in your application) . Space is limited and on a first come first serve basis.

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Details and Guidelines:

1. Booth Size: Approximately 8ft x 6ft; 1 chair will be provided. Vendor is responsible for bringing their own tables, signage, and displays

2. Setup Up Times: Sunday, Dec. 7th 8-10am

3. Electricity: A limited number of outlets will be available for use. Please specify what your electrical needs are for in the application below.

4. Vendors must abide by the following rules:

   • Vendors must be on site no later than 8:00 am on Sunday, Dec. 7th,  2025 and ready for business by 9:45am.

   • It is the sole responsibility of each Vendor to keep his/her booth and its surrounding area clean and safe (no tripping hazards).

   • Vendor will be solely responsible for the security and safety of Vendor’s cash, change, coupons, equipment, goods, inventory, supplies, or other property.

   • Due to health department regulations, sales of food prepared in a home kitchen is prohibited. See Clark County Food Safety for Temporary Events

   • No refunds of any kind will be made within TEN (20) days of the event

   • No animals allowed

   • Children must be supervised at all times by an adult

   • PERMITS, LICENSES, TAXES: All vendors are responsible for any required permits, licenses, or taxes required by the city or state for your products and have them available for review if needed. All food vendors must post their permit in their booth space.
     Exempt from permit foods: we have a list of foods that are exempt from permit here: https://clark.wa.gov/public-health/exempt-permit.  All other code requirements apply.  Vendors serving food on the exempt from permit list should still reach out to us in advance so we can share what requirements do apply, even if a permit does not. Follow the link and prompts to complete an “exempt from permit” form and our staff will reach out.
      
     Foods that require a temporary event permit:  anything not listed on the “exempt from permit foods” webpage above.  Please have vendors follow the prompts to complete an application at this link: https://clark.wa.gov/public-health/food-service-temporary-event 
      
     Sampling foods/beverages: please have vendors read over the sampling FAQs on our webpage “Frequently Asked Questions” here as a sampling permit and other requirements may apply: https://clark.wa.gov/public-health/faqs-about-farmers-markets-bazaars-temporary-events 
      
     Vendors who are not properly permitted at the event may (unfortunately) be required to cease food/beverage service (including sampling) if they require a permit and do not have one.  
     
     TABLES AND CHAIRS: Vendors must bring their own 6-foot table(s), tablecloth, and all decorations for their booths. One chair will be provided for each booth. Vendors may bring additional chairs as needed. Vendors are responsible for leaving their space in the same condition as they found it.
     
     BOOTH SIZE: 8ft. wide x 6 ft deep. Vendors must stay within marked boundaries. Aisles cannot be blocked due to fire code.
     
     VENDOR SET-UP: Vendor set-up time is on Sunday, December 7, from 8:00 am to 9:45 am. All items and decorations must be within the boundaries of the booth, and nothing may be attached or taped to any walls or windows.
     
     VENDOR TEARDOWN: Vendors may start tearing down at 4:01 pm. Teardown must be completed by 5:00pm. If you leave/clean up early, you will not be invited to future events.

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Questions? Please contact: GLENWOODCUBBIESPTO@GMAIL.COM 

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