WHEN: SUNDAY, DEC 7, 2025 TIME: 10:00 A.M. to 4:00 P.M.
SET UP: 8AM - 10AM
ADDRESS: LAURIN MIDDLE SCHOOL
13601 NE 97th Ave Vancouver, WA 98662
Space #'s will be sent the first week of December.
Best way to contact: Glenwoodcubbiespto@gmail.com
CONTACT # 360-314-5065 IF NEEDED ON THE DAY OF THE BAZAAR
$50 PER 8FT X 6FT SPACE
$60 PER PER 8FT X 6FT SPACE W/ ACCESS TO ELECTRICAL OUTLET (VENDOR MUST PROVIDE THIER OWN EXTENSION CORD).
ALL VENDORS MUST PROVIDE THEIR OWN TABLE(S).
WE WILL PROVIDE 1 CHAIR PER SPACE. If you need more than one chair, you must bring your own.
When arriving to set-up, please park along the front of the school, unload, take your items inside, but promptly move your car into a parking spot in the upper lot to the right of the school, prior to setting up your booth. We don't want to fill up customer parking.
Restroom Breaks: Please text 360-314-5065 with your Vendor Name and Booth # and we will find you a PTO Volunteer to cover, if you need us. We will try our best to accommodate everyone quickly, but please be patient.
Contracts and payments must be received by within 24 hours of receipt.
You do no need to print this contract out, there will be a spot to sign digitally a the bottom.
Payments are non-refundable. We cannot “hold” your space for you.
All participants including spouses, family members and partners must sign the Waiver participate in the Bazaar. Vendors & Partner must also sign the contract below:
Waiver for Vendors of Glenwood Cubbies PTO Holiday Bazaar 2024
In consideration of your accepting my entry in GLENWOOD CUBBIES PTO HOLIDAY BAZAAR, I hereby agree to defend, indemnify, and to hold harmless the GLENWOOD CUBBIES PTO and its sponsors from any and all liability from injury, illness, theft and/or damages that may occur as a consequence of participation in this event. I do hereby agree to protect, indemnify, and to hold harmless Battle Ground Public Schools, and its officers, agents, and employees from all claims, demands, and causes of action of every kind whatsoever for any damages and, or, injuries which may result from participation, in the GLENWOOD CUBBIES PTO HOLIDAY Bazaar 2025 including but not limited to the setup, operating, and tear down of the vendor’s booth.
This release and waiver of liability also shall be binding on my heirs, executors and administrators. My participation in this event is purely voluntary and not related in any way to my employment of any member of my family. The Organization Representative named here as participant in the GLENWOOD CUBBIES PTO HOLIDAY Bazaar 2025, warrants that he/she is empowered to sign for the apply entrant.
Read the the following guidelines for 1)Use of Battle Ground Public School Facilities, 2) Clark County Food Safety for Temporary Events, and the Glenwood Cubbies PTO Guidelines below as our event and its vendors must comply with all.
Details and Guidelines:
Booth Size: Approximately 8ft x 6ft; 1 chair will be provided. Vendor is responsible for bringing their own tables, signage, and displays
Setup Up Times: Sunday, Dec. 7th 8-10am
Electricity: A limited number of outlets will be available for use. Please specify what your electrical needs are for in the application below.
Vendors must abide by the following rules:
Vendors must be on site no later than 8:00 am on Sunday, Dec. 7th, 2025 and ready for business by 9:45am.
It is the sole responsibility of each Vendor to keep his/her booth and its surrounding area clean and safe (no tripping hazards).
Vendor will be solely responsible for the security and safety of Vendor’s cash, change, coupons, equipment, goods, inventory, supplies, or other property.
Due to health department regulations, sales of food prepared in a home kitchen is prohibited. See Clark County Food Safety for Temporary Events
No refunds of any kind will be made within TEN (20) days of the event
No animals allowed
Children must be supervised at all times by an adult
Due to health department regulations, sales of food prepared in a home kitchen is prohibited. See Clark County Food Safety for Temporary Events
PERMITS, LICENSES, TAXES: All vendors are responsible for any required permits, licenses, or taxes required by the city or state for your products and have them available for review if needed. All food vendors must post their permit in their booth space. Exempt from permit foods: we have a list of foods that are exempt from permit here: https://clark.wa.gov/public-health/exempt-permit. All other code requirements apply. Vendors serving food on the exempt from permit list should still reach out to us in advance so we can share what requirements do apply, even if a permit does not. Follow the link and prompts to complete an “exempt from permit” form and our staff will reach out. Foods that require a temporary event permit: anything not listed on the “exempt from permit foods” webpage above. Please have vendors follow the prompts to complete an application at this link: https://clark.wa.gov/public-health/food-service-temporary-event
Sampling foods/beverages: please have vendors read over the sampling FAQs on our webpage “Frequently Asked Questions” here as a sampling permit and other requirements may apply: https://clark.wa.gov/public-health/faqs-about-farmers-markets-bazaars-temporary-events Vendors who are not properly permitted at the event may (unfortunately) be required to cease food/beverage service (including sampling) if they require a permit and do not have one.
TABLES AND CHAIRS: Vendors must bring their own 6-foot table(s), tablecloth, and all decorations for their booths.
Vendors are responsible for leaving their space in the same condition as they found it.
Aisles cannot be blocked due to fire code.
VENDOR SET-UP: Vendor set-up time is on Sunday, December 7, from 8:00 am to 9:45 am.
All items and decorations must be within the boundaries of the booth, and nothing may be attached or taped to any walls or windows.
VENDOR TEARDOWN: Vendors may start tearing down at 4:01 pm.
Teardown must be completed by 5:00pm. If you leave/clean up early, you will not be invited to future events.
Questions? Please contact: GLENWOODCUBBIESPTO@GMAIL.COM
I UNDERSTAND AND WILL ABIDE BY ALL THE RULES IN THIS CONTRACT APPLICATION AND THE WAIVER.
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